Message-Id: <03May13.162424mdt.119063@gateway.just.gov.ab.ca> Date: Tue, 13 May 2003 16:24:30 -0600 From: "Bernice Polvi" <Bernice.Polvi@just.gov.ab.ca> Subject: RE: [lawvoyage] Acquisitions - ordering
Hi Andrea -
How about that - I never knew about the book icon in the upper left corner
- little things that one learns!
And thanks for the information on the 948 - it looks like something that
could work for us. We will, of course have to code all the records, but
once the info is in, it's done. I may have more questions when I look at
it more closely. Do you have a query that extracts all the records with
948s? I tried recently to write a query to extract records with 093s, but
it didn't work. This sounds like the same type of query.
This looks like a good presentation for EndUser....
I enjoyed meeting you also - and too bad I didn't meet you earlier in the
conference. Or perhaps lucky for you I didn't - I understand you are a
wealth of information on ordering and invoicing and *the* person to talk
to about the processes. I may send some questions your way...
Bernice
>>> arrabbia@law.syr.edu 05/13/03 11:07AM >>>
Hi Bernice,
You *can* tell in CAT a suppressed record (BIB, MFHD, etc.) from an
active record by the icon in the upper left hand corner of the open
record. If the record is active, the icon is a red book; if it is not
active, the icon is greyed out. You cannot tell from the list of
holdings records, though.
Regarding how to identify what titles to investigate to order annually
(or every three years) we make use of special coding in the 948 field in
the bibliographic record. You can see how we do this on the lawvoyage
site where our AALL 2002 presentation is loaded:
http://lawmail.pepperdine.edu/voyager/ (under "Jan Fleckenstein and
Andrea Rabbia's presentation on tracking order decisions in the public
catalog.") We calls these "write-to-orders" or WTOs. If you have any
other questions, please let me know.
It was nice meeting you at EndUser,
Andrea
Andrea Rabbia
Technical Services Librarian
H. Douglas Barclay Law Library
Syracuse University College of Law
E.I. White Hall
Syracuse, New York 13244-1030
315-443-9562
315-443-9567 (fax)
arrabbia@law.syr.edu
>>> Bernice.Polvi@just.gov.ab.ca 05/13/03 12:53PM >>>
Hi Carol - I looked for you at EndUsers this year to thank you for all
the help you've given me with previous questions, but never saw you -
did you attend? Of course I don't know what you look like, so that was a
problem. I also inquired about a list of attendees so I could try to
locate people who have helped but they don't publish a list of
delegates.
I haven't had a response back on the loose-leaf question - I suspect we
will enter a unique code in the note field of the po and see how that
works for us. If I do hear anything back I will let you know.
I played in the training database a bit this morning trying to get the
order information to show when ordering something that is already in the
catalogue - i.e. the STO issue - ordering the 2003 edition of an
annotated act. I tried not linking to the existing mfhd, and having the
system create a new mfhd (planning to suppress it), but the system
linked to the existing mfhd anyway - which is not what the manual says
it will do. We figure if wee need the info displayed in the opac, the
only way to do so for these items is to manually add a z (public note)
to the 852.
When you suppress the mfhds, you cannot tell in Cataloguing which mfhds
are suppressed - do you find that you end up with a large number of
suppressed mfhds and that it becomes hard to distinguish between
suppressed and active?
Bernice
>>> CKlink@uwyo.edu 05/13/03 09:41AM >>>
Bernice: Let me know about the last one about the Looseleafs.
Yes we usually order STO when we can with one PO and 1 MFHD. However
we
do suppress MFHDS when they have PO's attached. We complete the PO's
but don't delete unless there is no payment info attached. You can
relink the component with a new PO and you don't lose the history that
way. However, most STO's we don't show in the OPAC since they don't
follow the usual prediction if any, and don't get bound. Perhaps some
of the larger law libraries have an answer for you. Good luck.
Voyager
is not the ideal system for law libraries.
Carol A. Klink
Head of Technical Services
University of Wyoming
College of Law Library
P.O. Box 3035
Laramie, WY 80271-3035
(307)766-5731
(307)766-4044 (fax)
-----Original Message-----
From: Bernice Polvi [mailto:Bernice.Polvi@just.gov.ab.ca]
Sent: Tuesday, May 13, 2003 9:05 AM
To: lawvoyage@law.pepperdine.edu
Subject: [lawvoyage] Acquisitions - ordering
I have been puzzling about this process, and hope someone has some
insights for me.
We are beginning to place orders in Acquisitions. As a law library we
typically have annuals that could be on standing order, but because of
fiscal considerations aren't - we order them once every 2 years or so.
Now, according to the documentation the presence of a call number in
the
mfhd turns off the display of order status in the opac. So....if you
let
the system create a new mfhd, you then have 2 mfhds. When the item
arrives you link the item record to the appropriate mfhd and modify
the
holdings, etc. What happens with the mfhd that is linked to the po?
You
can't delete it because it is linked to the po - or do you complete
the
po? I am sure I read somewhere that completing the po severs the link
and you can do whatever you want with the mfhd, etc. (right/wrong?).
Or
do you suppress the mfhd linked to the po and as this process
continues
do you then have many suppressed mfhds in the database? How do you
enter
the year on the order so that it displays in the opac? If anyone is
willing to share their procedures I would be very grateful.
We are also looking to cancel many loose-leaf subscriptions and go to
annual one-time purchases - does anyone have any suggestions on how to
identify items to generate a report of titles that should be ordered
annually? I was thinking of entering a code into the note area of the
PO
as it can be searched, and therefore a report generated, but is there
a
better option?
Thanks.
Bernice
*************************************************
Bernice Polvi
Head, Technology & Technical Services
Law Society Libraries
1A Sir Winston Churchill Square
Edmonton, AB
Canada
T5J 0R2
Telephone: (780) 415-8576
Fax: (780) 427-0397
Email: bernice.polvi@gov.ab.ca
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