Subject: RE: [lawvoyage] Acquisitions - ordering Date: Wed, 14 May 2003 09:11:09 -0400 Message-ID: <747613C81AD216498D51538B700B5C53284FC4@law-exchange.law.nt.pitt.edu> From: "Cicco, Cindy" <CICCO@law.pitt.edu>
Bernice: I suppose we sacrifice the display of the order status in the
opac, because we create a new po for the new edition of the annual and
link it to the one original mfhd. I think this is simpler than deleting
extra mfhd's etc. Does the patron really need to know that the new
edition of an annual has been ordered? If a patron is interested, they
would always ask at our reference desk and the librarian would be able
to tell them.
Cindy
Cynthia A. Cicco
Foreign, Comparative and International Services Librarian
University of Pittsburgh Barco Law Library
cicco@law.pitt.edu
-----Original Message-----
From: Bernice Polvi [mailto:Bernice.Polvi@just.gov.ab.ca]
Sent: Tuesday, May 13, 2003 11:05 AM
To: lawvoyage@law.pepperdine.edu
Subject: [lawvoyage] Acquisitions - ordering
I have been puzzling about this process, and hope someone has some
insights for me.
We are beginning to place orders in Acquisitions. As a law library we
typically have annuals that could be on standing order, but because of
fiscal considerations aren't - we order them once every 2 years or so.
Now, according to the documentation the presence of a call number in the
mfhd turns off the display of order status in the opac. So....if you let
the system create a new mfhd, you then have 2 mfhds. When the item
arrives you link the item record to the appropriate mfhd and modify the
holdings, etc. What happens with the mfhd that is linked to the po? You
can't delete it because it is linked to the po - or do you complete the
po? I am sure I read somewhere that completing the po severs the link
and you can do whatever you want with the mfhd, etc. (right/wrong?). Or
do you suppress the mfhd linked to the po and as this process continues
do you then have many suppressed mfhds in the database? How do you enter
the year on the order so that it displays in the opac? If anyone is
willing to share their procedures I would be very grateful.
We are also looking to cancel many loose-leaf subscriptions and go to
annual one-time purchases - does anyone have any suggestions on how to
identify items to generate a report of titles that should be ordered
annually? I was thinking of entering a code into the note area of the PO
as it can be searched, and therefore a report generated, but is there a
better option?
Thanks.
Bernice
*************************************************
Bernice Polvi
Head, Technology & Technical Services
Law Society Libraries
1A Sir Winston Churchill Square
Edmonton, AB
Canada
T5J 0R2
Telephone: (780) 415-8576
Fax: (780) 427-0397
Email: bernice.polvi@gov.ab.ca
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